If you require an urgent on the day appointment please call before 11:00 if possible.
If you are requesting a home visit, please call before 11:00.
If you need to speak to a Doctor on the day for any general enquiries, please call between 14:00-16:00.
To make a routine appointment to see your doctor, either telephone 01822 613517 or call in at reception.
Our lines are open between 8.30 am and 6.00 pm.
PLEASE NOTE WE DO NOT TAKE CALLS ON A SATURDAY.
When making an appointment, please bear the following points in mind:
- Please avoid telephoning before 10.00am or after 5.00pm to arrange a routine appointment.
- It is anticipated that a routine appointment is not likely to last more than 10 minutes. If you think that you will need longer, please let the receptionist know when you make the appointment.
- A routine appointment is normally for one patient only. If you need other members of your family to see the doctor please discuss this with the receptionist when making the appointment.
- We have a duty doctor each day that conducts telephone consultations throughout the day to discuss urgent requests and he/she will then arrange to see you as necessary.
- Patients are registered with the Surgery and not with a particular doctor. You are entitled to choose whichever doctor you wish for any given appointment.
- If you express a preference for a particular doctor, please be aware that you may have to wait longer for that appointment.
- If you find that you are unable to keep your appointment, please let us know on 01822 613517 as soon as possible, so that the appointment can be offered to another patient.
- It may be necessary for us to cancel an appointment session at short notice when a doctor is unavoidably absent. We will make every effort to make alternative arrangements on that day.
- Please note Saturday mornings are for pre-booked appointments only. If you have a medical need on a Saturday and do not have an appointment booked, you must ring 111. We also do not accept calls on a Saturday, so if you need to cancel your appointment, you will need to call us by 6pm on Friday.
Most blood and urine tests are available two to three days after they have been taken. Other tests may take longer.
You will be contacted by telephone or letter if there is an abnormality with any result. Normal results will not usually be passed to you in this way, however you may wish to telephone the surgery for the result. If you would like to discuss the result with your doctor, it is advisable to check that the test results have arrived before arranging an appointment.
Also please phone yourself as, for reasons of confidentiality, results are not normally given to a third party.
We ask that you telephone after 02:00pm for test results.
Home visits are available, at the doctor’s discretion, to those patients too ill to attend the surgery. If at all possible, please come into the surgery as home visits are time consuming and a more complete assessment can be made at the surgery.
If you feel that a home visit is necessary, please bear the following points in mind.
If possible, please phone before 11am to request a home visit.
Please give the receptionist the following information:
- The patient's name and age.
- The patient's address and telephone number
- A brief description of the symptoms
The doctor may telephone you, prior to visiting your home, to assess the urgency of the problem so that the doctor can plan his/her rounds.
If an appointment is required on the day, please call before 11am if possible.
We ask, where possible, for patients to call before 11:00 to allow for allocation of same day appointments and safer prioritising of unwell patients. Urgent presentations arising after 11:00 will of course be attended to - please let the receptionist know enough details to be able to prioritise your call.
Each day, one of our doctors is nominated to be the Duty Doctor. His or her role is to deal with all urgent requests and problems that arise on that day. In addition, the Duty Doctor conducts Telephone Consultations with patients and if urgent, will arrange for the patient to be seen in our on the day emergency clinic. On occasion you may be given an appointment with the Practice Nurse rather than the emergency doctor. Each case will be assessed individually.
Should you feel that you need a same day appointment, the receptionist will take your number and the Duty Doctor will call you back. Please do not be surprised if the receptionist asks for a brief outline of the problem, the duty doctor needs sufficient information to be able to prioritise calls and ensure patients are dealt with in the most appropriate manner.
The doctor will sort each request according to need (this is known as TRIAGE) and will arrange for you an appointment that is mutually agreeable.
Some days are busier than others and some people may be more or less unwell than you. Please bear this in mind when using this service - it may be more appropriate to have an appointment later in the week.
Please be reassured that you will be seen on the same day if your condition or problem needs urgent attention.
Doctors Holiday Cover
The doctors usually arrange to cover each other for short periods of leave. However on occasions we may employ an additional doctor, known as a Locum, to provide extra assistance.
Attending the Surgery with Young Children
This is a baby friendly surgery. Facilities aimed to make your visit with children less stressful include:
- Easy parking
- Baby changing facilities - breastfeeding mums are welcome to use this area.
- We would encourage patients to use the buggy parking area at the entrance to the surgery.
Please feel free to breast feed your baby or, if you are bottle feeding and would like the feed to be warmed, please ask the Health Visitor within the Children's Centre.
Mjog is a telephone message service that we, as well as many other surgeries nationally, are using to remind patients of the date of their appointment. We anticipate that this will reduce the ever increasing number of missed appointments. This service will be used to remind patients to book their flu vaccination and in time messages will be sent reminding you to book for other appointments, including annual asthma checks, thyroid checks etc. If you have a mobile telephone and your number is not on your medical records and you are happy to receive text messages from us, please give this to reception so that your records can be updated.
Mjog is hosted on our computer system and only picks up a telephone number linked to an appointment. It is unable to identify any other information.
For more information on accessing your medical records, please contact our administration team on 01822 613517 dialing option 4.
Responsibilties of patients
Zero Tolerance - Tavyside Health Centre operates a zero tolerance towards threatening, physical or abusive behaviour towards our Doctors, staff and other people in the surgery. Such behaviour may result in removal from the Practice list or being reported to the Police.
Booked appointments - If you book an appointment with one of our clinicians and are unable to attend this for any reason, we would appreciate you informing us of this. Appointments can be filled very easily, even at short notice.
This practice operates in compliance with:
- Care Quality Commission standards
- The Freedom of Information Act 2000
- General Data Protection Regulation 2018
If you require further information about these Acts, please enquire at the reception desk or arrange to speak with the Practice Manager.
If you have a particular complaint that you wish to bring to our attention, please speak to the Practice Manager in the first instance and she will do her utmost to resolve your complaint. She will immediately arrange a preliminary discussion with you to resolve the matter if possible.
If you need a Third Party Complaints Form to enable you to act on another persons behalf, click here.
If we are unable to deal with your complaint or if your complaint is regarding treatment you have received by another NHS Provider, you can contact Patient Advice and Complaints Team who will assist you. Tel: 0300 123 1672 or 01392 267665. Text service: 07789 741 099. E-mail: firstname.lastname@example.org or write to Patient Advice and Complaints Team, FREEPOST EX184, County Hall, Topsham Road, Exeter, EX2 4QL.
In the UK since 2004, all patients are registered with a Practice and not an individual Doctor. Therefore, at Tavyside Health Centre, we do not have named Doctors for each patient. That does not mean we do not recognise the Doctor-Patient relationship, which for many is very important. You are entitled still to choose which Doctor you would prefer to see, and we recognise that this preference may change over time or from problem to problem.
Please be aware that the Doctors all need to attend courses and meetings and take leave. The result is you may not always be able to see the Doctor of your choice if you wish to be seen within a few weeks. If you do not specify a named Doctor you will be able to see another sooner; and if you feel you need to see a Doctor today, the Duty Doctor will always be able to speak to you to discuss the most appropriate way to deal with your problem.
National & Local Care Records
The Summary Care Record contains basic information about:
- Current medication
- Any allergies you may have
- Adverse reactions
- Additional information
The intention is to help Paramedics, clinicians in A&E Departments and 'Out of Hours' health services to give you safe, timely and effective treatment. Clinicians will only be allowed to access your record if they are authorised to do so. You will be asked if healthcare staff can look at your Summary Care Record every time they need to unless it is an emergency, for instance if you are unconscious. You can refuse if you think access is unnecessary.
Over time, health professionals treating you may add details about any health problems and summaries of your care.
Click here to download a Summary Care Agreement form. Once completed, please return to the Practice for your records to be updated.
End of Life Care
If someone dies at home, you must call your Doctor who will certify the death. Unless the Doctor decides to refer the matter to the Coroner, he or she will prepare a Medical Certificate within the next day or so.
This certificate must be taken to the local Registrar of Births or Deaths within five days of the death. Your funeral director will give you the Registrar’s address and opening hours and will explain what you have to do when you get there.
The Registrar will require personal details of the deceased such as their date and place of birth and death, a marriage certificate if this applies and will want to know whether they were receiving a pension or any welfare benefits. The Registrar will then issue the Death Certificate and the notification of disposal which should be given to the funeral director.
You will also need more than one copy of the Death Certificate, probably as many as five altogether. You will need a copy for the Will, for any pension claims, insurance policies and investments.
Advance Directives (sometimes called Living Wills) are generally instructions provided by a patient relating to a condition which may arise in the future. Please click here for an information leaflet on how the Practice will deal with an Advance Directive and what your responsibilities as a patient are.